Edward M. Pickman Hall and Space Rental Information
2011-2012 Concert Season.
The rental booking period for the 11-12 concert season is currently open.
Frequently Asked Questions
Which spaces at Longy are available for rental?
Who should I contact about renting space at Longy?
What is the process of renting space at Longy?
How far in advance should I try to schedule a rental?
What is the cost of renting Longy’s various spaces and what services are included with each rental?
What
services are included with my rental?
What
is the Longy Affiliate Rental Rate (LARR?)
What publicity services does Longy offer to renters?
Does
Longy offer box office or ticketing services to
renters?
Is there parking
available to Longy renters?
Which spaces at Longy may be rented?
Longy offers 3 performance spaces for rentals: the Edward M. Pickman Concert Hall, the Wolfinsohn Recital Room and Recital Room N1. Rental agreements are generally done on a one-off basis for events such as concerts, rehearsals, meetings, lectures, recording, wedding receptions, etc. Typically rental events take place Friday, Saturday and Sunday evenings as well as Sunday afternoon, but it is possible to book events during the week, between 8:30am – 10:30pm.
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Who should I contact about renting space at Longy?
For concerts, rehearsals, meetings, lectures, wedding receptions, etc. contact:
Facilities Manager
Britta Wierich
617-876-0956 x1561
britta.wierich@longy.edu
Longy School of Music
27 Garden Street
Cambridge, MA 02138
For recording sessions contact:
Production Manager
Vanessa Belknap
617-876-0956 x1574
vanessa.belknap@longy.edu
Longy School of Music of Bard College
27 Garden Street
Cambridge, MA 02138
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What is the process of renting space at Longy?
Essentially, the process of renting space from Longy breaks down into these steps:
- Start by downloading a Date Request Form. You can mail, email or fax your completed form to the Facilities Manager at the address listed above.
- After receiving your Date Request form, we will be in contact with you to confirm a date and gather more details about your concert. A contract will be mailed to you shortly thereafter.
- In order to confirm your reservation, the required paperwork and payment must be returned by the deadlines outlined in your contract.
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How far in advance should I try to schedule a rental?
As a general rule, it is advantageous to book sooner rather than later. The more time you have to plan and promote your event, the better the chances of its success. The Longy concert schedule, especially in Pickman Concert Hall, is extremely active and dates tend to fill up quickly once the booking period opens.
Any event scheduled less than 30 days prior to the date of the event will be charged a $150 late booking fee if held in Pickman and a $100 late booking fee for the Wolfinsohn recital room or recital room N1.
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What is the cost of renting Longy’s various spaces and what services are included with each rental?
Rental Rates for Pickman Hall (PDF)
Rental Rates for the Wolfinsohn Room and Recital Room N-1 (PDF)
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What is the Longy Affiliate Rental Rate (LARR?)
Longy Affiliates are current faculty and staff members, current students and alumni of the Longy Conservatory, and current students of the Preparatory and Continuing Studies programs (enrolled in at least 12 lessons per semester.
To qualify for the Longy Affiliate Rental Rate, your event must meet all following criteria:
- the performing organization's principal contact must be a Longy Affiliate
- 50% of the ensemble must be made up of Longy Affiliates
- Longy Affiliates must be featured on 50% of the program
Due to the high demand for Pickman Concert Hall, only one event per concert season may be booked at the Longy Affiliate Rate. You may book multiple concerts at the Longy Affiliate rate in the Wolfinsohn Recital Room or Recital Room N1.
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What publicity services does Longy offer to renters?
Longy offers limited complimentary publicity services to our rental clients, including listing concert information on our website, internal concert posters, and recorded Concert Line. Details are included in the rental packet that is mailed to all rental clients. Publicity services are subject to deadlines and the approval of the Director of Communications.
Any event publicity materials the Lessee may wish to post on the Longy School of Music of Bard College property must be presented to the Director of Communications. The Concert Office will post approved materials, space permitting, on the designated bulletin boards.
Photographs & video images of the Longy School of Music of Bard College property may not be used or published without the express written permission of the Director of Communications. Renters shall not involve the name "Longy School of Music of Bard College," any member of its staff or its telephone numbers for any reason, other than to convey the location of the event, without the written permission of the Director of Communications.
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Does Longy offer box office or ticketing services to renters?
Longy School of Music of Bard College does not provide box office staffing or ticketing services to our renters. Ticket sales are exclusively the responsibility of our renters and may take place on Longy School of Music of Bard College property only during the rental period on the day of the event. We will be happy to include ticket information in your concert listing on our website.
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Is there parking available to Longy renters?
Unfortunately, on-site parking isn't available to Longy's renters. An information sheet is included within the rental paperwork for directions and alternative parking solutions, including Longy's validation agreement with the Charles Hotel garage in Harvard Square. Any vehicle found in violation of these parking regulations will be subject to ticketing and/or towing.
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